1 month ago
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Executive Assistant

1 month ago


  • Understand, embrace and amplify CIVITAS’s mission, purpose and values
  • Manage internal and external communications
  • Manage internal and external document preparation
  • Manage CRM
  • Maintain internal and external schedules
  • Attend client and internal meetings in person and/or virtually, transcribe notes and organize follow up tasks
  • Serve as office manager; maintain operations and supplies
  • Manage renewals of licenses and filings
  • Manage expenses and invoices
  • Organize client and philanthropic events and gifts
  • Provide administrative support to multiple client teams as required


  • Experience in administrative capacity at major commercial real estate brokerage firm preferred
  • Broad understanding of commercial real estate and passion to grow professionally
  • Exceptional written and oral communication skills; polished executive presence
  • Positive attitude and team-first, collaborative approach with colleagues, consultants and third-party service providers
  • Excellent time management, resourcefulness and multitasking skills
  • Ability to work autonomously and execute instructions with limited follow-up
  • Proficiency on Apple Computer products and the Microsoft Office Suite, SalesForce, Dropbox, QuickBooks, Constant Contact; ability to learn new software programs quickly
  • Experience with contract administration, processing and tracking
  • Meticulous attention to detail
  • Ability to prioritize and execute tasks with sense of urgency under a deadline
  • Highest personal integrity, including sensitivity and confidentiality with internal and external/customer information
  • Strong references and willingness to pass a complete background check

Civitas is an equal opportunity employer.

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Get In Touch With Us Today

Welcome to Sagen, a modern platform perfect for showcasing your properties.

+585 889 996 96 sageninfo@gmail.com 184 Main Collins Street Victoria
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